You can use the PAYE payroll system software yourself or delegate its maintenance to an accounting office. Irrespective of the option you choose, you are obliged to collect and record details of payments to employees. In case of any irregularities resulting from failing to meet the obligations related to PAYE, as an employer you are liable for them.
It is your responsibility to collect and keep records of such things as
payments to employees and deductions made from them,
reports and payments made to HMRC,
taxable expenses or benefits,
employee vacations and sickness absence.
Documents must be kept for 3 years after the end of the tax year to which they relate. HMRC can inspect them at any time to check that you are paying the correct amount of tax. It can impose a penalty of up to £3000 for inaccuracies or missing records.
When you register as an employer with HMRC you will be given a login to the PAYE Online system. However, if using a computer is inconvenient for you and you don’t want to or can’t settle your accounts with HMRC electronically, you have the option to apply for an exemption from online reporting. You will then be required to do this in writing.
Contact with Alvo Accounting – Polish Accountant in England to get help.